Once a proof is created, you can update its name at any time. Hover over the name and click into the text box to edit. Click outside of the text box to automatically save your changes.
Any new proof will have the status of To Do. To make changes to the Proof Status, click on the status menu to the far right of the Proof Name. This will always reflect the current status of the proof.
Potential proof statuses are:
- To Do - Proof work is not yet started.
- In Progress - Proof work is active and underway.
- In Review - Proof is currently in review by essential reviewers.
- Returned - Proof has been reviewed and returned with an approval status.
- Completed - Proof work was finished.
The proof status cannot be manually updated while the proof is In Review. In order to change the status of a proof that is in review, it will need to be Canceled or Returned.
Start and Due Dates
The Start and Due Dates define the time in which the associated work should be completed. To set these dates, navigate to the right side of the proof under Members.
Select Add Start Date or Add Due Date to select a date. Click Save when complete.
Once a date is set, you can click the updated calendar to change the date or remove the due date altogether.
The Review Deadline defines the date and time that your reviewers need to complete their review. The proof will be returned at the time and day selected, even if there are reviewers who have not completed their review. Reviewers will receive notification of this deadline in their initial invitation and will be notified of any updates once they've been invited to the review.
To Set a Review Deadline, scroll towards the bottom of your proof below Review Route and select Add Review Deadline.
Select a date and time and click Save when complete.
Once a date is set, you can click the updated calendar to change the date or remove the deadline altogether.
Enter a description to provide your team with valuable context and details. The proof description is not seen by reviewers.
From the Overview tab, click on 'Add Description...'. Enter a relevant description of the proof, and click Save when complete.
Tags are system-wide fields that can help organize and filter project, task, and proof data.
On the right side of your proof under Due Date, click Add Tag to assign a new or existing tag to the proof. Once you begin typing, the system will search for and display any existing tag with matching characters. You can click to select the appropriate tag when available, or continue typing to create a new tag. Click the tag you would like to create, or press return when finished typing.
Select the x next to the tag to remove.
Unless a Team Member has permission to view all proofs, they will not be able to view or edit a proof until they are assigned to it.
To assign proof members, click the plus icon under Members on the right side of your proof.
Click to select the members you would like to assign to the proof. A green checkmark will display on the right side of each member card selected.
Your changes will save automatically, Click x or anywhere outside of the box when complete. Proof members will be notified of any changes to the proof status, due date, or files.